5 Quick Tips For Project Managers Working In Construction
In every industry, an effective project management system will be a crucial factor in successfully completing any and all tasks. Without it, your project can break down, creating problems among your client, your company, your team, or anywhere in between.
No matter what position you are in your company, whether front line worker, or background project manager, follow these 5 tips for managing your projects.
Schedule weekly meetings
When something goes wrong with a project, the culprit can often be traced back to a lack of communication between team members. One way to combat this is by having weekly meetings where you discuss the progress, problems, and solutions of current projects. It’s also a great time to set future expectations for the members of your team and allows team members to voice their opinions and feel empowered in the development phases of a project.
During each meeting, make sure you have dedicated one person to recording the notes for the meeting, so that suggestions and ideas aren’t lost to chatter, but are recorded and considered later.
Set out clear expectations for your team
In project management, there’s a term that is thrown around quite often: scope creep. It generally occurs when the scope of a project is not properly defined, documented, or controlled, and can end up costing you and your business a significant amount of money, as the scope increases, but the budget does not. To avoid project creep, setting clear expectations, outlining the required tasks, and tracking the amount of work going into a project, will be your course of action.
Understand that things will go wrong and plan for it
No matter how much planning you do, there’s always a very good chance that something will go wrong. Always anticipate the road blocks that could go wrong, even if you believe you’ve planned enough that they won’t, and have a plan b in the event that they do. It’s simply not realistic to think that every project will go seamlessly.
Progress begets more progress. Having milestones and accomplishing them will revitalize your team to keep going, improving moral and worker satisfaction. What are milestones? They’re specific progress points in your timeline of a project that represent the success of your project. When your team members are aware of how far they’ve come, they’ll have a clearer understanding of the work that has gone into the project, and how far is left to go.
As a project manager, you should be a source of positivity for your team members. There will be difficult points in the project, ones that are filled with frustration and negativity. Your job will be to turn that negativity into optimistic positivity. As a leader, or someone in a position of authority (even if you aren’t, this is a good time to create an air of authority through positivity), it’s important to lead by example.